Accounts Payable Specialist

The Accounts Payable Specialist is responsible for overseeing the tracking, coding, and payment of all incoming invoices related to daily business operations. This role works closely with purchasing teams to ensure timely payments, reduce waste, and increase transparency within the accounting function.

Contract Until March 2026

Full time

Key Responsibilities:

• Manage all accounts payable processes across multiple business units or locations.
• Accurately code and enter invoices into the accounting system.
• Coordinate with Purchasing to verify and reconcile required payments.
• Ensure payments are processed on schedule, including check runs and online bill payments.
• Reconcile corporate credit card statements and resolve any discrepancies.
• Maintain accurate digital and physical filing systems for invoices and payment records.
• Prepare and maintain payment schedules; oversee mailing of checks.
• Generate weekly, monthly, quarterly, and annual reports for leadership review.
• Identify and address process inefficiencies to support continuous improvement.
• Support audits and internal reviews by maintaining compliance with accounting policies and internal controls.
• Investigate and resolve irregularities within the accounts payable process.
• Assist the Controller/CFO in identifying cost-saving opportunities.
• Ensure compliance with all applicable laws, policies, and regulations.
• Complete other duties as assigned by management.

Qualifications:

• Minimum of 3-5 years' experience in finance or accounts payable, preferably in a high-volume environment.
• High school diploma or GED required; bachelor's degree in accounting, finance, or related field preferred.
• Strong organizational, communication, and problem-solving skills.
• Proficient in accounting software and Microsoft Office Suite.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.